Data Centre
Programme Management

Our Data Center
Programme Management Team will
Coordinate, Direct, Oversee & Implement
Delivering The Outcome Your Require
Why Use The Electrical Group for Your Data Center Programme Management ?

The Electrical Group’s Data Center Programme Management Team have planned and managed nearly 100 data center openings, closing, consolidations, and relocations. Our experience also includes managing several data centers, as well as positions in data center network design and implementation, on schedule and within budget.

With multiple vendors, subcontractors, and typically more than 50 different disciplines involved in any data center project—structural, electrical, HVAC, plumbing, fuel pumps, networking, and more—it would be remarkable if there were no errors or unintended risks introduced during the construction process. By providing the latest data center programme management technics The Electrical Group will ensure your project gets delivered on time, within budget.

Programme management is the overall management of the interrelated projects that make up the programme. It also involves linking in with the business change functions within the business areas affected to ensure that the changes are properly implemented. As with project management, planning work and tasks is a key part of programme management, but the work is more closely aligned to the organization’s ongoing strategy, rather than specific deliverables.

Programme management often provides a layer of governance above specific projects and ensures that they are run effectively.

As in project management, the aims and desired benefits of a programme are identified in a Business case. The Vision statement sets out the desired future state following programme delivery and the programme Blueprint sets out what will have been achieved when the programme is completed and all the projects within it are no longer required.

Best Practices

Using the latest technics in programme management The Electrical Group help your organisation to become more effective in delievring your Data Center. Our internationally-recognized best practice methods include ITIL®, PRINCE2®, and MSP® as well as guidance on cyber resilience, risk, value and portfolio management.

Our Data Center Programme Management Services Include

Governance
Defining the programme roles and responsibilities as well as the processes and metrics to assess its progress.

Management
Planning the projects and the overall programme, ensuring that regular reviews are undertaken and that stakeholders are engaged

Financial management
Costs of managing the programme need to be tracked and controls need to be put in place

Infrastructure
Creating the right work environment to support the programme Planning – developing a programme plan based on the specific projects, resources, timescales and controls for the overall programme.

Managing A Sucessful
Data Center Programme

Why choose The Electrical Group to deliver your data center programme management.

Today’s data centres exist in a climate of constant and increasing change. Data centres that have learned how to transform themselves through effective leadership and strategic control have been delivered on time and in budget. Programme management is increasingly being recognised as key to enabling data centres to manage that transformation.

Where there is major change there will be complexity, risk, many interdependencies to manage and conflicting priorities to resolve. data centres are unlikely to be able to deliver change successfully where:

  • There is insufficient board-level support
  • Leadership is weak
  • There are unrealistic expectations of the data centres capacity and capability to change
  • There is inadequate focus on benefits
  • There is no real picture of the future capability
  • There is a poorly defined or poorly communicated vision
  • The data centres fails to change culture
  • There is not enough engagement of stakeholders.

The Electrical Group provide a structured framework and approach to programme management that can help data centres avoid these pitfalls and achieve their goals.

The five step approach to achieving a sucessful data center delivery

1, Recognise Data Center Needs Special Management Skills

Assigning a knowledgeable, experienced project manager (PM) is key to any successful delivery of a data center. While many companies have competent, professional project managers on staff, a data center construction or data center relocation presents a different challenge. This requires a project manager with prior data center experience. data center project management involves identifying and pre-planning unique data center issues that will impact creation of timelines. It involves managing associated people, budgets, and data center risks. It also requires defining and executing the data center critical macro and micro milestones while overseeing the production of key data center planning documents.

If you don’t have a knowledgeable and experienced PM on staff with deep expertise in data center construction, The Electrical Group are here to help. Even if you appoint an internal PM (which we also highly recommend), you will want an experienced data center professional to lead the project and transfer knowledge to your team.

2, Equate Good Planning with Good Documentation

Complete and detailed planning is as important as the need for good quality data center documentation. This documentation emphasis may surprise technical teams who’ve grown accustomed to having critical details ‘in their heads’. When it comes to data center construction and reclocation projects, however, this informal practice creates a guaranteed, single point of failure. While there is no cookie-cutter approach to data center relocation, certain documents are necessary for every successful data center.

The Big Four: Your Data Center ‘Must-Have’ Docs

At a minimum, data center migration project information should appear in four main documents:

  • Where You Are Now: The Present Method of Operation (PMO). The PMO comprehensively documents what will be moved. It should include diagrams and detailed lists describing everything in the existing environment, from all hardware and software components to storage requirements, any logical or physical interactions, application dependencies, network connections, inventory lists and any support processes currently in use.
  • Where You Hope to Be: The Desired Future State (DFS). The DFS details the desired successful outcome of the relocation. This includes defining project attributes, success conditions, and details associated with the new placement of all moving components. As part of the DFS’ expected end state, you should include enough detail to resume various service management processes, such as change management, incident management and configuration management. The DFS should also define any anticipated updates or IT changes (i.e., virtualization, enhanced storage, technology uplift for some or all servers, network upgrades, etc.).
  • Your Roadmap to Get There: The Design Plan. The completion of the first two documents defines the end of the ‘Requirements Process’. After this process is approved, the Design Plan begins. This is the ‘roadmap’ for getting from the PMO to the DFS. It should convey a good understanding of overall processes needed to complete the relocation while defining any incremental budgets needed to acquire necessary components. Included in the design plan: Details on the various move groups, any new hardware and/or software needs, pre-requisite steps, known risks and their contingencies, a high level timeline, communication plan and the impact of client processes on the design.
  • Who Will Do What, When and Where: The Implementation Plan. The Implementation Plan is derived from the Design Plan. This includes all steps, dates, and responsible parties for the tasks to be accomplished in their proper order and with all the appropriate interactions and linkages defined. Included here is a Day of Move Plan which documents the hour-by- hour details for the move event(s) to be completed during the data center relocation. An updated project schedule is also included.

3, Ensuring Everything’s Done Right

This third step to data center transformation success depends largely on logistics. This means having the right people with the right skill set, at the right place, at the right time, with the right equipment.

If relocating your data center you will require an experienced logistics specialist (either on your internal team or on your vendor’s/partner’s team) builds on your prior documents and successfully completes the project. This role includes determining the size and composition of the de-installation team, the packing team, the transportation team, the unpacking team and the re-installation team. It also involves supplying skilled technicians who work side-by-side with your team. Depending on the complexity of the move, the specialist may also refine the Day of Move script or schedule a test move prior to the actual event.

4, Plan Ahead for Appropriate Resources

At the risk of stating the obvious, one step that’s often overlooked is ensuring that you have sufficient resources to devote to the success of your data center build or relocation. Yet, we often see operations staff asked to plan and execute these moves by decision makers who have grossly underestimated its overall complexity.

To be successful, there needs to be the proper mix of resources—those who know the environment and those who know how to plan and execute a data center build / relocation. A firm will often engage an expert vendor/ partner to boost in-house resources. The mix may vary. Some may opt for 25% vendor and 75% in-house (where you do the planning and project management and the vendor executes the move). Others might opt for 90% vendor and 10% in-house (where the vendor provides the project management, planning and execution and you participate in the planning and execution as directed).

5, Make Sure Management’s Got Your Back

The final step to success, management support of the data center project, seems obvious but is often overlooked. Management needs to be kept in the loop at all times and trusted to remove potential hurdles. Since data center projects are expensive, the management team must understand the process at all times so it can report back to stakeholders and keep them informed.

The management team may also be called upon to support the potential prospect of deferring operational changes during the move. A data center that is changing all the time is much harder to move than one that has been stabilised during the planning process. By deferring operational changes, it may give the operational staff more time to participate in the process.

Can your data center move succeed even if you don’t follow these five steps? While it’s possible, following these steps will offer a much greater chance your data center project will go smoothly.

The Electrical Group have planned and managed nearly 100 data center openings, closing, consolidations, and relocations. Our experience also includes managing several data centers, as well as positions in data center network design and implementation.

Data Center Programme Management Case Studies

The Electrical Group Data Centre Programme Management provides our clients with comprehensive technical advice to the highest professional standards, founded on innovation and sustainability.

Below you will find a selection of recent case studies

Data Center Case Study 3
Call Us Now